GroundLink: Exploring How Contextual Meeting Snippets Can Close Common Ground Gaps in Editing 3D Scenes for Virtual Production

2026-02-13

Technology Category

• Natural Language Processing: Language Grounding & Multi-modal NLP
• Humans and AI: Game Design — Virtual Humans, NPCs and Autonomous Characters
• Cognitive Modeling & Cognitive Systems: Computational Creativity

Application Category

• Semantics and Knowledge: Methods to enhance, augment, integrate or synergize semantic models such as knowledge graphs and LLMs
• Economics, Online Markets and Human Computation: Cost models of using LLMs in production systems
• Responsible Web: Machine-in-the-loop, human agency and autonomy

Abstract

Virtual Production (VP) professionals often face challenges accessing tacit knowledge and creative intent, which are important in forming common ground with collaborators and in contributing more effectively and efficiently to the team. From our formative study (N=23) with a follow-up interview (N=6), we identified the significance and prevalence of this challenge. To help professionals access knowledge, we present GroundLink, a Unity add-on that surfaces meeting-derived knowledge directly in the editor to support establishing common ground. It features a meeting knowledge dashboard for capturing and reviewing decisions and comments, constraint-aware feedforward that proactively informs the editor environment, and cross-modal synchronization that provides referential links between the dashboard and the editor. A comparative study (N=12) suggested that GroundLink help users build common ground with their team while improving perceived confidence and ease of editing the 3D scene. An expert evaluation with VP professionals (N=5) indicated strong potential for GroundLink in real-world workflows.

Problem

• Virtual Production
• common ground
• tacit knowledge
• creative intent
• 3D scene editing

Innovation

• common ground
• virtual production
• contextual meeting snippets
• constraint-aware feedforward
• cross-modal synchronization